Signatures in emails are of great importance today. If you are a businessman/ businesswoman and want your emails to be taken seriously and professionally by your contacts, then you need to add a signature at the end of your emails. Let’s discuss more of this in the next section.
In emails, it is quite common to see the name of the sender, his/her contact details, website address and other information. These details don’t just help the receivers get a better understanding as to where the email is coming from. If you think that, they are writing those details every single time or copy-pasting the details from a notepad.
They have added those details in their email accounts. So, the moment they compose an email, they find these details at the bottom. Having a signature in your emails is not just going to enlighten your contacts about your business, but it looks good as well, especially when you are a serious businessperson.
An email signature is basically a text that is automatically appended to emails. An email signature could consist of any information that a person intends to share with his/her contacts. Talking more about signatures, then there are different types of signatures available, so you can decide as to which signature you want to go with.
Note: In case you own multiple email accounts, then it is important for you to configure the signatures separately for each one of those accounts.
You can use plain-text signatures if you don’t want to make your email heavy. Keep it simple with plain-text signatures, but you will have to configure your email before that. Type in the information that you wish others to see when they receive emails from you. A great thing about plain-text signatures is that they suit emails that are formatted in the text as well as HTML.
It is possible for you to create HTML signatures. Search for ‘Use HTML’ option in your email account and enable it. Once you’ve enabled this option, then you can format the signature text with the help of HTML markup of your choose. Once you have created the HTML signatures, you will find text characters changing to HTML markup when you send emails in plain text format instead of HTML.
How to upload Signatures?
There could be a number of options for uploading signatures depending upon your email provider. If you are using SBCGlobal email, then you can upload the files containing information related to you and your business. You are going to find an option named ‘attach signature from a file’, which if you will click is going to help you attach the file that you think is suitable for signature.
You can attach a file that either contains plain text or HTML formatted text. There isn’t any difference in both formats because if you send an email having a signature in HTML format, but the receiver has disabled that service, then the receiver is going to see the text, but no images. Besides that, there isn’t much that would change, so you can opt for HTML signature if you want to have a great signature.
To create an email signature in HTML format, follow these steps:
- Create a signature and choose the right format.
- Click File > Save As > File. Choose only an HTML file, and give it a name. Now, click ‘Save’.
- Close the message window, but don’t save the message.
- Open your account followed by selecting your SBCGlobal email account from the left panel.
- Find an option named ‘attach signature from a file’ and then, tick the box given corresponding to it. Now, click ‘Choose’ and then, upload the file in which you have added all the information to be displayed at the end of each email.
If you want to add images, then that’s also possible, but make sure not to add heavy images as that could increase the size of the email.